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Thank you for considering School of the Madeleine for your child’s education

We are a Catholic parish K-8 school that fosters academic excellence in the context of a family-oriented community. We invite you visit our campus to learn more about us and connect with our staff at one of our upcoming admissions tours or information evenings.

Formal and Drop-in Tours:

Reservations are recommended for our Formal School Tours and for our Information Evenings. Please call the school to reserve a spot for a Tour and/or Evening (510) 526-4744 or complete the form at the bottom of this page.

Formal Tours: Please arrive 15 minutes early sign in at the school office. If you wish, you are invited to join us for morning prayer (8:00 AM in the schoolyard).

Formal School tours for 2016-2017 are scheduled for the following dates:

  • No more formal tours are scheduled

Please call 510-526-477 or complete the form below to visit the school. Please indicate tour dates in your e-mail’s subject line. 

Drop-in Tours are available every Wednesday between 8:30-9:30. Simply call the school and let us know you’d like to drop by. 510-526-4744.

Information Evenings: 6:30pm-7:30pm. Kindergarten, elementary and middle school levels will all be discussed and represented during the evening. A panel of school, parent and student representatives share info and experiences about the School of the Madeleine. Information nights are held in one of the school’s classrooms. Enter schoolyard at corner of Henry & Berryman.

School Information Evenings are scheduled on the following dates:

  • No more Information Evenings scheduled

Please call 510-526-477 or complete the form below to visit the school. Please indicate tour dates in your e-mail’s subject line.

Upcoming Open House: Thank you for joining us for Open House on January 29, 2017. If you missed the event please call the school to set up a time to visit. (510) 526-4744.

Application procedures include completion of an application form, payment of the non-refundable application fee, and submission of the child’s latest report card and test scores from the previous school. Once received and reviewed, an interview and test will be scheduled if there is space available in the appropriate grade. Once accepted, a non-refundable registration fee and a copy of the current immunization record are required to enroll the child in school.

We seek to provide quality education for children of St. Mary Magdalen’s parish as well as other parishes and religious traditions. Our policy is to accept students in the following order:

  1. Our parishioners with siblings in our school
  2. Our parishioners with no siblings in our school
  3. Non-parishioners with siblings in our school
  4. Non-parishioners with no siblings in our school

To be admitted into kindergarten a child must be five by September 1st of the current school year. By State regulation the school may not have children younger than this without obtaining licensing for pre-school. To be admitted into the first grade a child must be six (6) years on or before September 1st of the current school year. Where a child has been legally enrolled in another school s/he may be admitted to the school and placed in a lower grade as age appropriate at the discretion of the admitting school. An original birth certificate is required.

The parents will be interviewed by the Principal and, whenever possible, the pastor. This interview is for the purpose of acquainting the family with the school and also to answer any questions that the family might have.

Student assessments and testing takes place in January and February. The Kindergarten teachers interview and evaluate K applicants in small groups. Students applying for grade 1 will spend a half-day with the current Kindergarten class. Applicants for grades 2-8 will spend a whole day with their current grade where they will be observed and given a variety of aptitude tests in a relaxed setting.

A waiting list is maintained and priority is given according to the date of receipt of the application and the above criteria. All students entering grades K-8 will be evaluated. We welcome students of every grade level–space permitting. All new students will be on probation for the first trimester.

The School of the Madeleine is also an International School and can enroll foreign students who are in the United States on a student visa.

Prospective Family Questionnaire & Tour/Info Reservations

New families interested in the School of the Madeleine are asked to complete this form.
    Please check all that apply.

Please make the online payment using Plastiq prior to completing application or print out completed form and mail form with check to the School. Applicaiton fee is $100. Application cannot be processed until payment has been received. Thank you!

Application Form

    Select all that apply

CLICK SUBMIT before completing the Parent Questionnaire.

If you haven’t yet, please make the online payment using Plastiq prior to completing application or print out completed form and mail form with check to the School. Applicaiton fee is $100. Application cannot be processed until payment has been received. Thank you!

 

Please complete the Parent Questionnaire (Part of the Application Process)

Parent Questionnaire

Please take a few more minutes and answer the following questions. We are very pleased you are considering the School of the Madeleine

Please download the ‘Preschool Evaluation Form‘ and have it completed by your child’s preschool teacher.

Tuition and Fees for 2016-2017 school year. Tuition adjustments average 4.8% over the previous school year. The fees cover pass through expenses that are outside are educational expenses and our applied per student.

Financial Assistance.  Three types of financial aid are available. School of the Madeleine, the Diocese of Oakland’s FACE fund and private foundation, The Basic Fund.

FACTS, the financial service agency, will evaluate each family’s financial need to constitute the basis of any financial aid award for both FACE and the Madeleine. The Online application for 2017-2018 financial aid is now live.

To apply for the BASIC Fund for 2017-2018, select either the English application or the Spanish application.

The deadline is March 10, 2017.

 

A family’s emergency financial crisis is handed by the principal on an individual basis.

Financial Aid for 2016-2017  (now available)

BASIC Fund English Form Spanish Form & the PSAS Form (currently being updated): (Madeleine Fund). Families may be eligible for both.

About the Financial Aid Forms

There are 3 possible sources of financial aid for families that are eligible.

  1. The BASIC Fund has two application forms: English Form / Spanish Form. You click the link, download the form and return all the information and requested documents directly to the BASIC Fund office. The address will be indicated on the form. The decision for eligibility is determined by the BASIC Fund and the Madeleine is informed in June/July of those regarding qualifying families.
  2. The FACE Fund uses the PSAS Form (Private School Aid Survey) The decision for eligibility is determined by the FACE Fund and the Madeleine is informed in June/July of those regarding qualifying families. Deadline for FACE applications is TBD Download form or click here for the online form (download online guide for further assistance).
  3. School of the Madeleine Aid uses the same PSAS Form, noted above. The decision for eligibility is determined by the PSAS service and the Madeleine is given a ranking of families based on need and eligibility. Download form

To apply for FACE and/or School of the Madeleine Aide you must Download this PDF and save it to your computer before filling it out. To properly complete the form and ensure the information is recorded correctly, you must open it within Adobe Reader or Adobe Acrobat. (get.adobe.com/reader) DO NOT “view” the PDF and attempt to complete it in your browser. This will result in an unusable PDF and/or improperly recorded information.

Families will mail the form with their income documents and application fee to the following address:

Private School Aid Service
P.O. Box 89434
Cleveland, OH 44101-6434

Please note: All families requesting financial aid MUST fill out the BASIC Fund form and the PSAS form.

About the Financial Aid Forms

There are 3 possible sources of financial aid for families that are eligible.

  1. The BASIC Fund has two application forms: English Form / Spanish Form. You click the link, download the form and return all the information and requested documents directly to the BASIC Fund office. The address will be indicated on the form. The decision for eligibility is determined by the BASIC Fund and the Madeleine is informed in June/July of those regarding qualifying families.
  2. The FACE Fund uses the PSAS Form (Private School Aid Survey) The decision for eligibility is determined by the FACE Fund and the Madeleine is informed in June/July of those regarding qualifying families. Deadline for FACE applications is March 15, 2015. Download form or click here for the online form (download online guide for further assistance).
  3. School of the Madeleine Aid uses the same PSAS Form, noted above. The decision for eligibility is determined by the PSAS service and the Madeleine is given a ranking of families based on need and eligibility. Download form

How do you deal with large class size?

Madeleine class sizes range between 28 and 36 children and there is one class per grade. In fact, however, the teacher student-ratio that is in effect for most of the day is 18 to 1. Most of the classes are split for key lessons so that a partner teacher or specialized teacher (music, Spanish, PE, computer, library, and religion) takes half of the class while the class teacher works with the rest. For example, half the class will go to music while the other half goes to Spanish. With each class having a teacher assistant and a classroom teacher, the “large classes” are actually not bigger than in any other school.

How is safety handled on campus?

Making the school a safe and secure environment for our children is one of the main priorities of the staff and faculty. In fact, the parents of the school rate safety as one of the aspects they most appreciate about the school. The Parent Handbook outlines a number of safety guidelines that the school implements: visitors and parents must enter through the main entrance and sign in and students are never left unattended in classrooms or on the school yard. The pick-up and drop-off via the parking lot is carefully monitored by teachers and safety coordinators. The playground and after-care activities also undergo specific guidelines. Above and beyond the issue of safety, students are encouraged to be respectful of one another and to handle conflicts verbally or with the help of teachers.

There are four security cameras, one at each access point and one overseeing the parking lot/playground. We have a security guard on campus 30 minutes before the end of day until 6:00pm. Each parent is issued a placard for their car and this allows them to drive on campus without being stopped by the security officer.

During the school day all gates are locked and secure and the only access point is from the front of the school and entrance is monitored by surveillance and electronic door opener. Each visitor signs it at the desk and their photo is taken for our log book.

What is the community like?

The strong parent community is one of the aspects parents most appreciate about the school. The Madeleine school community is welcoming, supportive, nurturing and inclusive. Parents have a strong informal network with one another as they meet in the morning for morning assembly or pick-up. A number of volunteer activities exist both in the classroom as well as in numerous committees that organize events and raise funds. Parents in individual classes are organized through the room parents and organizations such as the Parents’ Association and School Board hold monthly meetings that are open to all parents.

As the Madeleine is a relatively small school, students know each other and care for one another. Popular community building programs among the students are “Faith Families” and the “5th grade-kindergarten buddy program”. Older students (Grades 7 & 8) go on overnight retreats that focus on spiritual and personal development. The students who graduate the Madeleine are confident and secure individuals who have a strong sense of “belonging” as a result of these programs.

Has the school changed from how Catholic schools “used to be?”

The School of the Madeleine is a Catholic school which is guided by Christian teaching and a spiritually based education. However, the school is not taught by nuns or priests and only about 60% of the student body is Catholic. The school follows a curriculum that is based in Diocesan standards as well as the California standards and aims to provide a Christian education with a high academic excellence to students of all religious and ethnic backgrounds without discrimination.

How are students disciplined? How do you handle student conflicts?

As a Catholic school, the issue of discipline naturally goes hand in hand with our moral and ethical framework. Students are encouraged to be “good to one another” and inclusive. They are taught to be responsible and self controlled and to build on our sense of Christian community. Incidents of abuse, harassments or threats to other students or teachers are not tolerated. They result in meetings with teachers, the principal and possibly suspension.

The school does have school Cognitive and Social Therapist who supports children who need emotional support and guidance both individually as well as within a classroom context. The therapist assists in evaluating children who are going through a difficult time and coaches them. If a class is experiencing a particular challenge, she will also work with the whole class to create a better understanding and affect more positive behavior. The community relies on a harmonious school environment so conflicts are handled discretely and respectfully but are monitored carefully. Generally, the school has a very hands-on-approach – the principal is very involved with any issues, teachers take time to talk to students and encourage resolution and parents are informed and included in the discussion of any incidents that affect their child.

How involved is the church? How are religion classed conducted? How are non-Catholics treated?

The All children attend “morning prayer” every day – a school-wide assembly intended to come together, briefly focus on part of the gospel, announce special activities for the day or week and to begin each morning with a prayer and the golden rule – let’s be good to one another”. In addition, children attend Mass on special feast days or celebrations once or twice a semester. Religion classes are held for every grade and are age appropriate in the depth of their analysis and understanding. All second graders go through first communion preparations with their entire class and special parent meetings are held on weekends to engage the parents in this big event. Children who are not Catholic are included in these classes but are free to choose not to participate in the actual sacrament.

Catholic religion is incorporated into the curriculum. Students with other religious beliefs are respected and encouraged to share their thoughts. The non-Catholic children of the school are welcome to fully participate in all religious activities in as much as they are comfortable. With roughly 25% of the student body being non-Catholic, the school stresses inclusion and respect for all beliefs. The school teaches and celebrates holidays of other traditions and holiday concerts always include Hanukkah and Kwanza songs.

How strong is math, science, art, and other classes?

The School of the Madeleine has a high standard of academic excellence and all of its graduates are well prepared for the best public and private high schools in the Bay Area. Students and teachers have developed “Schoolwide Learning Expectations” that describe the goals that our graduates have: to be a spiritually developed individual, a person with self-esteem and resilience, a responsible steward to our society and the environment as well as a life-long learner.

The school also has an articulated grade-by-grade curriculum, which is available to all parents on this website as well as in published form. These guidelines form the basis of the teaching for each grade level and assure that the school follows a well-rounded and complete curriculum on all grade levels. Test scores of our graduates are generally very strong and science and math are particular areas of focus in the upper grades. With the skills, discipline and confidence that students learn at the Madeleine, they perform well in whatever academic direction they choose in High School.

How is the Kindergarten structured?

Our full-day Kindergarten has two full-time teachers and a part-time aide. Kindergarten starts the day at 8:00am with the rest of the school and ends each day at 2:30. Please refer to the curriculum part of this website for more of an introduction to the academic goals. A big part of the program is providing basic understanding of math and the alphabet in a tangible and hands-on way. Special activities include Library, Spanish, Music, Cooking on Fridays and Field trips. All Kindergarten children have a fifth grade buddy and they participate in Faith Families

How is the Extended Care Program?

The fee-based on-site Extended Care program is excellent – it offers art, games, out door activities and includes snacks. In addition, enhancement courses are available, such as Chess, Science Adventures, Cartooning, Tap Dance, Ballet, and more.

As part of ECP, the MAD Band provides weekly music lessons (individual and group) each school day, and 3 one-hour band rehearsals per week at the Madeleine. The rehearsals are completely underwritten by the Parents’ Association. The rehearsals are done by level (Advanced, Intermediate, and Beginning) and are held on Wednesday. These lessons and rehearsals are coordinated with the school’s after-school care program, making it easier for working parents.

How is the Sports Program?

The Madeleine Sports Program which is open to all children and grades really bring the community together on a regular basis and develops children’s sense of team-work and common goals.

It includes Basketball for boys and girls; Track & Volley Ball in some of the grades. The school participate in an eastbay Catholic school league. Although the older grades get increasingly competitive, the emphasis is not so much on the winning but more on sport’s skills and good sportsmanship.

What opportunities do parents have to socialize and build community?

The School of the Madeleine provides many communication opportunities between parents, staff, students and all members of the Madeleine community and every family is expected to volunteer at least 20 service hours to the school.